17.03.2020 Coronavirus (COVID-19) Update:

We want to do everything possible to protect our students and our teachers through this crisis, at this stage there will be no change to our service, we will continue to provide our lessons as usual. If you or your child are feeling unwell please let us know beforehand and do not attend your booked session, we will reshedule your session when you are feeling better.

16.03.2020 Update on precautions we are taking in light of the recent novel coronavirus (COVID-19) developments:

The health, safety and well-being of our volunteers, employees and students is Art Classes Melbourne’s top priority and we are following the lead of Australian health authorities at this important time. We are committed to providing comfortable and safe experience, and we have already introduced a range of measures to help ensure our students’ and employees’ safety.

Cleanliness and Hygiene

Some of the measures we have undertaken already include:

•   Using a virus cleaning agent on high touch-point areas and surfaces
•   Regular seat cleaning and table clearning between the sessions

We also ask for your support in keeping our studio clean and safe, and encourage you and all of our patrons and employees to:

•   Always practice good hygiene and wash hands frequently
•   Place rubbish in the bins
•   Cover coughs/sneezes, dispose of tissues and make use of the available hand sanitiser
•   Refrain from attending the lessons if feeling unwell to ensure a safe and comfortable experience for everyone

Epidemic/Pandemic Policy

1.   Introduction

From time to time infectious diseases develop into epidemics or pandemics, and create increased risks for the community. These occasions require specific policies targeted at the particular disease in question and general efforts at preparedness.

  • Art Classes Melbourne wishes as far as possible to protect its clients, its staff, its volunteers, and the general public from infection or contagion by epidemics and/or pandemics.
  • Art Classes Melbourne’s will facilitate, through its policies and procedures, strategies designed to reduce risks to its clients, its staff, its volunteers, and the general public.
  • Art Classes Melbourne will comply with all directions from authorised public health officers and recognised medical authorities in relation to the epidemic or pandemic.

2.   Purpose

  • The purpose of this policy is to outline the strategies and actions that Art Classes Melbourne intends to take to prevent the transmission of infectious diseases that are epidemics or pandemics, and control the transmission of infectious diseases when a case/s is identified.

For the purpose of this policy, infectious diseases mean diseases caused by pathogenic microorganisms, such as bacteria, viruses, parasites or fungi; the diseases can be spread, directly or indirectly, from one person to another. This policy is focused on infectious diseases that are declared to be an epidemic or pandemic.

3.   Scope

3.1       This policy applies to:

Employees Directors Officers Contractors (including employees of contractors) Volunteers Suppliers Consultants

4.   Policy

  • Art Classes Melbourne will as far as possible plan for and make advance preparations for the possibility that its operations will be affected by an epidemic or pandemic.
  • In the event of an epidemic or pandemic, Art Classes Melbourne will, as far as possible:
    • Assist its clients, staff, volunteers and others, as relevant, to minimise their exposure to the illness concerned.
    • Encourage and assist those who have reason to believe that they are at risk of contracting the epidemic or pandemic to obtain a diagnosis.
    • Support employees, volunteers, contractors and clients to take reasonable precautions to prevent infection or contagion.
    • Provide standard precautions such as personal protective equipment (e.g. soap, and gloves).
    • Maintain its services and operations throughout the period of concern.
  • In the event of an infectious disease being declared an epidemic or pandemic, Art Classes Melbourne requires people covered by this Policy to take the following precautions [Consider the directions recommended by the World Health Organization etc. and delete as appropriate, noting that many are specifically relevant to the Coronavirus]:
    • Regularly and thoroughly clean your hands with an alcohol-based hand rub or wash them with soap and water.
    • Maintain at least 1 metre (3 feet) distance between yourself and anyone who is coughing or sneezing.
    • Avoid touching your eyes, nose and mouth, or shaking hands with others.
    • Make sure you follow good hygiene, and encourage others to do the same. This means covering your mouth and nose with your bent elbow or tissue when you cough or sneeze, and disposing of used tissues immediately.
    • Stay home if you feel unwell. If you are well enough to work but would like to minimise the risk of infecting others, ask your manager or supervisor whether you can temporarily work from home.
    • Keep up to date on the latest hotspots (cities or local areas where the pandemic or epidemic is spreading widely). If possible, avoid traveling to places – especially if you are more at risk.
    • If you are or are likely to be contagious, notify your manager as soon as possible. It may be possible or necessary for you to self-isolate by staying at home until you recover.
    • Seek medical advice promptly and follow the directions of your local health authority.

5.   Leave and Flexibility

  • Art Classes Melbourne recognises that staff may request or require paid and unpaid leave when they are unwell, at risk of or vulnerable to infection, and at risk of infecting others.
  • Workers may make use of leave consistent with Art Classes Melbourne’s leave policy, relevant industrial instruments and the National Employment Standards (including access to unpaid leave).
  • Art Classes Melbourne may, at its discretion, direct those affected or reasonably at risk of being affected by the pandemic or epidemic, to remain away from the workplace or work remotely.

6.   Notes

In carrying out the procedures listed below, Art Classes Melbourne will be guided by the information and directions provided by local health authorities and the World Health Organisation, and its occupational health and safety obligations.

7.   Related Documents

  • Australian Health Management Plan for Pandemic Influenza (AHMPPI)

ACT – Australian Capital Territory

NSW – New South Wales

NT – Northern Territory

Qld – Queensland

SA – South Australia

Tas – Tasmania

Vic – Victoria

WA – Western Australia

8.   Legislation & Industrial Instruments


This policy & procedure is not intended to override any industrial instrument, contract, award or legislation.

  • Biosecurity Act 2015 (Commonwealth)
  • Fair Work Act 2009 (Cth)
  • Fair Work Regulations 2009 (Cth)

Epidemic/Pandemic Procedure

1. Responsibilities

  • The CEO is responsible for:
  • Nominating the Epidemic Officer. The normal expectation will be that the Workplace Health and Safety Officer shall be appointed as Epidemic Officer, but the CEO may override this if they see fit.
  • Ensuring that the organisation’s Leave and Workplace Health and Safety policies are consistent with the intention of the Epidemic Policy
  • Assessing the organisation’s vulnerabilities, in the light of the epidemic or pandemic, to:
    • Art Classes Melbourne’s own human resources
    • Art Classes Melbourne’s suppliers of goods and services
    • In the event of an epidemic or pandemic,
      • Giving notice to staff, volunteers, clients, and any persons likely to be affected that epidemic or pandemic procedures are in effect
      • Bringing into operation the epidemic or pandemic management procedures specified below
      • Instituting any administrative measures necessary to reduce the impact of the vulnerabilities detailed above

1.2       Supervisors/managers are responsible for:

  • Ensuring that staff and volunteers are aware of the epidemic procedures in effect at any time.

1.3       Employees/volunteers are responsible for:

  • Abiding by the epidemic procedures specified below, when informed by authorised staff that epidemic or pandemic procedures are in effect

1.4       The Epidemic Officer is responsible for:

  • Working with the CEO on the preparation of a comprehensive epidemic plan
  • Advising the CEO on when epidemic procedures should be activated
  • Familiarising staff with recommended procedures regarding epidemic avoidance
  • Working with all sectors of the organisation to identify mission-critical staff and functions (see Template #3, “Identification of Mission Critical Functions” from Template Pandemic Emergency Management Plan)

2. Procedures

The following procedures apply in the event of the CEO giving notice that epidemic or pandemic procedures are in effect.

2.1       Events

  • The CEO, with the advice of the Epidemic Officer, will consider on a continuing basis whether any events involving the attendance of staff or members of the public should be changed, rescheduled or cancelled to minimise the risk of infection.

2.2       Work procedures

  • The CEO, with the advice of the Epidemic Officer, will consider on a continuing basis whether:
    • it is necessary or appropriate for nominated staff/volunteers to work from home.
    • staff/volunteer travel, (or other activities that may cause them to come into contact with other people in Australia or overseas) should be modified or terminated.
    • arrangements for staff/volunteers who work with clients or the public should be modified to minimise risks for all parties.
  • The CEO, with the advice of the Epidemic Officer, may require any member of staff to not attend the workplace, and/or to work from home, or, if this is not feasible or appropriate, to take [paid Epidemic Leave / Personal Leave/ Annual Leave].
  • The CEO, with the advice of the Epidemic Officer, may require any member of staff to provide satisfactory evidence that they are fit to return to work.

2.3       Contractors and suppliers

  • The CEO, with the advice of the Epidemic Officer, will consider on a continuing basis whether arrangements with existing contractors and suppliers need to be modified or supplemented to ensure uninterrupted service delivery.

3. Health Messaging

3.1       The Epidemic Officer shall familiarise staff/volunteers and others, as relevant, with recommended procedures on epidemic avoidance guidelines (e.g. handwashing, soap, sneezing policy) as appropriate.